Importing Invoices

How can invoices be imported to Dooap?

Invoices can be imported into Dooap in two different ways: automatically or manually. Automatic import is an automated process that does not require any manual work. Manual import on the other hand, can be done in Dooap using a PDF file or an XML+PDF file.

Automatic Import of Invoices

One e-invoice (or an invoice gone through the Mailroom / CaaS -service or Readsoft Online) consists of two files with the same name – an XML and a PDF. The system runs the imports automatically as scheduled, so it doesn’t require any action from the users to get the invoices into Dooap.

Manual Import

You can also manually import invoices to Dooap. For this, you either need the invoice as a PDF file or a combination of XML and PDF files. Please note that you cannot import only an XML file, as it always needs to be paired with a PDF. However, importing only a PDF is possible.

Invoices can be imported into Dooap through the Add invoices header button.

Importing an invoice

1. Click Add invoices.





2. Click the dialog to select files from your computer or drag and drop the files to the dialog.





3. Click Import.

Imported invoices will appear in Next invoices section after refreshing the page. Please note, that it may take a couple of minutes before the procedure is completed.

Since Dooap has no validation capabilities, the AP team will need to check the header data and modify it if needed.

The number of files you can upload is not limited, but it is recommended to keep the number of simultaneous transfers under 50. The upload is automatically performed in the background after clicking Import once more.