Dooap Capture

Dooap Capture is a service that allows vendors to send invoices via email, which are then automatically processed and imported into Dooap.

Dooap Capture combines Optical Character Recognition (OCR) with large language models to accurately extract, classify, and semantically interpret invoice data.

Explore Dooap's highly efficient capture capabilities - this brief video outlines the straightforward capture process and explains why our capture results surpass those you may have experienced before.

The Capture Process

1. Send invoices via email.

2. Data is captured and categorized.

3. The invoice is available in Dooap.

4. Make corrections if necessary.

If multiple invoices are received as one into Dooap, it is possible to split the invoice into multiple invoices. Split files will be re-imported through Dooap Capture as individual invoices.

Capture Email Address

Your environment can be configured to use a single import email address or each company with its own email address.

Note! Set up auto-forwarding from your AP inbox to your Capture account. Please configure the rule to forward "nly emails with attachments" as it will help improve performance.

• Single email address: A tenant can be configured to use a single import email address (e.g., clientname-invoices@dooap.net).
  • Dooap automatically identifies the correct company based on the invoice data or defaults to the system's default company.
  • The company can always be adjusted by the AP team
  • Tip: Company name aliases can be stored under Company Management > eInvoice Number. This is particularly useful when vendors use different naming conventions for the recipient.

• Multiple email addresses: Each company within your tenant can be set up with its own email address.
  • T create company-specific mailboxes (e.g., clientnamecompanyID-invoices@dooap.net), please contact Dooap Support (support@dooap.com).
  • Once created, the mailbox will be listed in Admin > Companies > Select a company >  eInvoice Number, ensuring that invoices imported through that address are directed to the correct company.
    
    
    

Email Invoice Submission Guidelines and Restrictions

Dooap Capture supports a variety of languages and file formats. To ensure seamless invoice processing, however, there are certain restrictions it is good to be aware of.

• Supported languages: With LLM language support, practically all invoice languages are supported.  Typically requested and supported languages include: Arabic, Chinese, Danish, Dutch, English, French, German, Greek, Hebrew, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Thai, Turkish, Vietnamese 
• Supported file formats: PDF, JPEG, TIFF, PNG, Word, Excel.
• Maximum file size: 50 Mb.
• Page limit: Data capture is performed for the first 10 pages of the invoice image.

Attachment Processing

• One attachment (any format) =  One invoice
• Multiple PDF attachments = Multiple invoices 
• PDF + other attachment files  = One invoice (PDF) with attachments
• Multiple PDF's + other files = Multiple invoices (PDF), each with rest of the files attached

Supported attachment file types include: .xls, .xlsx, .tiff, .tif, .jpg, .jpeg, .asice, .edoc and .pdf.

If possible, try to limit the number of attachments in a single email to 10 or fewer. Processing and importing time increases with the number of attachments in a single email.

Vendor Recognition

In addition to the standard Vendor recognition rules, vendors can also be identified using the Vendor Similarity Recognition.

If you are interested in enabling this feature, contact us via email support@dooap.com.