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      Remittance Address Validation

      Is it possible to have remittance address validated from an invoice? What does remittance address validation mean in Dooap?

      Remittance address validation is a process used to verify that the remittance address (the address to which payments should be sent) provided on an invoice matches the correct and authorized address on file. This article explains how to enable and utilize a feature in Dooap that enhances invoice processing by comparing remittance addresses from invoice XMLs with vendor master data.

      To activate the feature, please contact us via email support@dooap.com.

       

      Activating Remittance Address Validation

       

      When the feature is activated, you can switch the setting on in Admin > Companies > Select a company > Rules, settings and automatic transfer, by tapping Validate remittance address from XML.

       

      Remittance address

       

       

      When this setting is activated, Dooap systematically compares the remittance addresses found in the XML file and the vendor’s master data whenever an invoice is imported into Dooap or when a vendor on an invoice is modified.

       

      • If the XML includes a remittance address that exactly matches any address (primary or remit to) in the vendor master data, Dooap will populate the Remittance Address field in the invoice header.

        • The invoice log will have an entry: "Remittance address validated successfully".

      • If the address in the XML does not precisely match (street address and zip code) any of the addresses in the vendor master data, Dooap will populate the field with the first listed Remittance Address.

        • The invoice log will have an entry: "Remittance address validation failed. Verify the vendor address and postal code in invoice XML: street address and postal code from the XML."

        • Additionally, a warning message will display: "Remittance address in invoice XML and vendor data don’t match."

      • If the XML lacks a remittance address, Dooap will use the first remittance address from the vendor master data in the header field.

        • The invoice log will have an entry: "No remittance address in invoice XML. Vendor address will be used."

        • No warning message will be displayed in this scenario.